Please review the following information to inform your Poster or Concurrent Session presentation planning. We also invite speakers to submit to the conference proceedings.

Poster Guidelines

All posters will be displayed in a virtual poster hall during the July 11th poster session. If you are presenting in person, you also will have a display board at the in-person poster session and dessert reception. If you have co-presenters and at least one presenter attending in person, we encourage you to designate a presenter to interact with virtual attendees and a presenter to interact with in-person attendees.

Your poster should be:

  • 48” wide x 36” tall in landscape orientation
  • Saved/exported as both a .pdf file and as a .jpeg file. Each file should be:
    • No larger than 3 MB in size
    • Have a minimum resolution of 100 pixels per inch (i.e., 100 dpi)
    • Named in the following format: Poster_first author last name_first author first name (example: Poster_Moore_Jessie.pdf)

We recommend using:

  • 72-80 pt font for titles/headings
  • 24-44 pt font for text blocks
  • either short URLs or QR codes if hyperlinks are needed in your poster

Digital posters are due by 8:00 AM EDT on Monday, July 5th. Check your email for submission guidelines.

Concurrent Session (Individual Presentation, Panel, and Workshop) Guidelines

Concurrent sessions will be co-located in conference spaces on Elon’s campus and in dedicated Zoom rooms. On campus rooms will have a camera directed towards the “front” of the room, where a presenter station will be located, as well as a camera directed towards the in-person audience.

To facilitate hybrid sessions accessible to in-person and online attendees, each session will have a moderator to help presenters attend to discussion and questions across modes. One speaker from each presentation, panel, or workshop will be able to share slides, so you do not need to submit them in advance, but we do recommend that co-presenters consolidate their slides into one slide deck. In-person presenters should bring their slides (if applicable) on a USB drive or plan to access them online (e.g., via Google Slides).

If you are using PowerPoint for Microsoft 365 (for Windows or Mac) or PowerPoint for the web, we encourage you to use captions and subtitles. Google Slides has a similar captions feature. While these machine-generated captions might not completely and accurately reflect your presentation, they offer a step towards making your presentation more accessible. You also can improve the accessibility of your presentation by:

  • Making text and key visuals big enough to be read from a distance,
  • Using easy-to-read fonts,
  • Increasing color contrast between your text and background and among colors in figures, and
  • Presenting key information in multiple modes (e.g., written and spoken, visual and textual and spoken, etc.).

The World Wide Web Consortium (W3C) Web Accessibility Initiative (WAI) offers additional strategies for making your presentation accessible.

Allocate at least 10 minutes of your presentation time for Q&A. We also encourage you to consider how to engage your audience throughout your presentation. Some of you have experience with hybrid teaching over the past year, and you likely have favorite strategies you can adapt for hybrid conference presentations. Here are a few strategies we’ve used successfully:

  • Invite in-person and online attendees to collaborate in a Google Doc or Jamboard.
  • Use Google Forms (or a similar tool) to create a short poll/survey.
  • Use to invite attendees to collaboratively annotate a text.
  • Use a modified fishbowl activity, inviting in-person (or online) attendees to discuss a topic briefly before inviting online (or in-person) attendees to summarize key ideas from the discussion and to ask questions.

Conference Proceedings

We invite presenters to submit materials for the conference proceedings, which will be published by our Open Access Book Series team as an online-only publication. Submissions must include both:

  • A 500- to 1,000-word blog post, following our Style Guide, and 
  • An article version of your conference presentation, up to 3,500 words (maximum) long.

When the proceedings are published, the Center will schedule the corresponding blog posts (with links to the proceedings) and promote them on social media.

For complete instructions on formatting and submitting your conference proceedings materials, please read our Conference Proceedings Submission Guidelines.

All submissions must be received by August 2, 2021.